If you plan to charge your customers for your mileage expenses, you must do the following:
- Create a service item or an 'other charge' item for the mileage expense. You can use either item type, depending on how you like to set up your expenses in QuickBooks.
- When you set up either item, you can:
- Set a fixed rate to charge your customers, such as for a fixed delivery fee
- Leave the rate blank if you will charge varying fees for a reimbursable expense, such as only charging the actual mileage expense.